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23 best AI productivity tools for your business in 2026

Discover the top AI productivity tools of 2023 for efficient workflows, content creation, and project management. Boost productivity with AI!

This guide is a selection of AI productivity tools that are changing the game in different work areas and that we wish we had had months ago.

From writing content to organizing your meetings, we'll show you how these tools can make your work life much easier.

There are hundreds of AI productivity tools available to handle a wide range of tasks efficiently. But picking the right mix is hard.

Especially if you haven't tried them before.

We are very aware of this because we have been there when curating our AI newsletter.

That forced us to ask ourselves: does this app really deserve a spot in our weekly pick? Can it boost productivity?

That's why, after several months of testing, it is time to share our conclusions about which tools deliver the best results.

Ready to find out which are the best AI productivity tools?

Grab a pen and paper or bookmark this page.

Because it's time to be more efficient and save time.

Productivity tools by category

If you don't have time to read the whole article, take away this list:

Now let's take an in-depth look at each of these AI applications and what you can get from them:

AI productivity tools for content creation

These tools represent a sample of how artificial intelligence is being used to make content creation easier and more efficient across many areas. This is one of the most prolific categories, which made it very hard to narrow the list down to 4 alternatives:

1. Jasper

Jasper is an AI-assisted writing tool that helps users create high-quality written content. It uses advanced natural language processing to provide real-time suggestions and edits, helping users improve their writing as they go. One of its big advantages over similar tools is that it connects to the internet, which allows it to produce factual content.

2. DinoBrain

DinoBrain, of Spanish origin, is a tool specialized in content optimization for SEO. It simplifies the creation of optimized content, helping users generate multiple original, SEO-optimized articles with a single click. It also helps identify the right keywords to improve visibility in search engines.

3. CopyAI

CopyAI is a platform that provides AI-powered writing tools, helping users generate high-quality marketing copy. It offers several utilities, including marketing email generators and paragraph rewriting, allowing users to create multiple versions of content in minutes.

4. Writesonic

Writesonic is a versatile platform that offers a range of AI-powered content creation tools. Beyond copywriting, it provides article rewriting utilities and includes products for engagement and chatbot creation. Its focus is on helping professionals scale content production while maintaining quality.

AI chatbots: ChatGPT, Bing Chat, Bard and Claude AI

Chatbots are the star of this AI wave we are living through, and for good reason. They are the most versatile and easy-to-use tools. They would be the logical starting point if you want to boost your productivity and haven't used artificial intelligence in your processes yet.

5. ChatGPT

It probably doesn't need an introduction, as it is the best-known chatbot and one of the triggers of the current AI explosion. Created by OpenAI, it is very easy to use and offers a wide and varied set of capabilities. It comes with several available models, with free and paid options depending on the model. The paid plan also unlocks many additional features beyond the basic chatbot, such as third-party plugins or access to Advanced Data Analyst.

6. Bing Chat

ChatGPT's little brother, since it is based on the same models, although it hasn't reached quite the same level of adoption. One of its main advantages is the internet connection, which lets it pull up-to-date information and use it for the tasks at hand.

7. Bard

Google launched Bard as an alternative to ChatGPT. Among its features we have an internet connection like Bing as well as a connection to Google's applications, which lets us speed up tasks related to Calendar, Docs, Sheets or even Gmail.

8. Claude

This chatbot has the same characteristics as the ones mentioned above, without internet access, but with the added benefit that it can handle much more input information than its rivals, allowing it to use manuals, reports or books as context. This makes it very easy to generate summaries, analysis or extract key information. A great ally if you work as a data analyst.

AI tools for presentations

In this section we will mention Wepik, Canva and Tome as examples to put presentations together in minutes, and we point you to our article on how to create presentations with AI, where you'll find many more examples and how-to guides.

9. Wepik

Wepik is a tool that leans on AI to create stunning designs. It was built by the Freepik stock image team and has the advantage of being completely free. With it you can work on any kind of corporate design you might need for your company: logos, posters, business cards and, above all, presentations. This AI tool lets you create and customize presentations quickly and easily. Wepik's editor makes the design process much easier, which means users can generate impressive slides with just a few clicks. Beyond speeding up presentation creation, the Presentation Generator is designed to reduce the stress and effort associated with this task, making it an attractive option for anyone looking to simplify their workflow.

10. Canva

Canva needs no introduction. It is essential to multiply the productivity of non-designers and designers alike. Canva's presentations feature is a powerful AI tool that makes it easy to create and deliver impactful slide decks. It offers specific templates for business presentations, options to adapt presentations to different needs and inspiration through professional designs. It also promotes team collaboration and mobile accessibility, and adds dynamism with animations and transitions. It is a complete solution to raise the quality and effectiveness of your presentations in a simple, professional way.

11. Tome

Tome is the perfect solution for creative people who want to shape and share their ideas with ease. With Tome's AI features you can generate captivating content, professional-grade presentations and visually striking landing pages. Tome's intelligent design lets you create easily, thanks to smart themes and responsive layouts. Deep integrations let you embed interactive product mockups, prototypes and webpages, drawing viewers into an immersive experience.

AI tools to optimize video

Video editing has a very creative side, but also more tedious parts where you have to filter out or remove elements from sequences. With artificial intelligence we can speed up those parts and focus on the more artistic side of editing.

12. Runway

This platform has been at the forefront of AI applied to video almost since the beginning, and among many other things it lets you edit videos with a wide range of utilities that make the job much easier. From smart filters to automatic masks, including audio filters. Video editing becomes much lighter work thanks to Runway.

13. Descript

Descript aims to revolutionize video editing by letting users edit their videos the same way they would edit a text document. It does this by automatically transcribing the video's audio into text and then letting users edit the transcribed text. When a section of text is edited or removed, the changes are automatically reflected in the corresponding video and audio, enabling intuitive and highly efficient video editing.

14. Premiere

Believe it or not, Adobe has equipped Premiere with AI-based tools to improve video editing in its flagship video editor. They are slower to ship features than the others, but you can already use utilities such as color matching or automatic noise reduction and cuts to speed up the most tedious tasks.

AI productivity tools for image generation

In many cases, especially if you don't have design skills, creating images to accompany our content can be very time-consuming.

The alternative was to rely on stock image libraries.

Which carries the risk of ending up using the same images as competitors, not to mention the cost involved.

Thanks to image generation tools, these issues can be mitigated. Let's look at the AI alternatives you have for image generation:

15. Dall-E

OpenAI's image generator was the pioneer and paved the way for the ones that came later. Among its many uses we can find: generating images from text, editing parts of an image with AI or extending its borders by expanding the content beyond the original canvas.

With the arrival of its latest version, Dall-E 3, it expands its capabilities and can be used inside chatbots like Bing Chat or ChatGPT.

16. Midjourney

It is probably the image generator that delivers the highest quality in terms of aesthetic finish. It lets you generate visual content in different formats, create variations of a creation, start from your own image to produce new ones or blend several inputs to create their perfect fusion, among many other options.

Its uses range from creating images to illustrate articles to designing logos, generating icons or mockups for design work.

17. Stable Diffusion

Stable Diffusion is the open source image generator par excellence, meaning it is free and without filters. There are multiple ways to use it, but what stands out the most is its incredible versatility thanks to a large developer community around it.

It lets you create images in high formats and quality, edit images very easily and use photographs or illustrations as a base to generate variations. One use case, for example, is creating alternatives for product photography by changing the background with AI.

18. Ideogram

The most recent option among those we offer, but with the advantage of producing readable text in its generations, which opens up another wide range of possibilities to take advantage of.

AI tools to automate tasks

Automation is one of the most effective ways to win back time and improve your productivity.

However, getting what you want is often not straightforward.

Luckily, using artificial intelligence lets you not only connect many of the apps we cover in this article, but also build assistants that make this work easier.

19. Zapier

Zapier is a platform that lets you integrate over 5,000 applications, simplifying workflow automation and helping users focus on essential tasks. Thanks to AI, Zapier can connect different apps and automate processes without requiring code, saving time and reducing the workload on routine tasks.

20. Bardeen

Bardeen is an AI-powered automation platform designed to eliminate repetitive, manual tasks. With integrations into more than 30 popular apps, it lets users set up automated workflows that improve efficiency. AI in Bardeen makes routine task automation easier, allowing users to focus on more creative and strategic work.

AI tools for better transcriptions and meeting summaries

In companies, the time spent in meetings is usually high and certain roles jump from one meeting to another with hardly any time to reflect on or take notes from the previous one.

Thanks to AI, this work can be handed over to an assistant that, once again, will do the heaviest lifting for us, generating transcriptions and notes automatically.

21. Otter

Otter is an AI-powered productivity tool specialized in converting audio to text, ideal for online meetings on platforms like Zoom, Microsoft Teams or Google Meet. It offers live transcription, capture of shared slides and automatic generation of meeting notes and summaries. It also allows uploading audio recordings for transcription, standing out for its high accuracy.

22. Spinach

Spinach makes it easy to take instant notes during meetings, highlighting decisions and next actions. It plugs into meetings simply by adding an email address to the calendar invite, and post-meeting it sends a detailed summary straight to your inbox. It uses AI to process meeting content and suggest work tickets, enabling better project management and tracking.

23. Whisper

Lastly, we'll talk about Whisper, OpenAI's audio-to-text transcription tool. It is not as defined and focused a tool as the previous ones, but its accuracy, speed and the advantage of being free put it in a very interesting position. It can handle large audio files, and once we have the text we can process it with our favorite assistant.

Artificial intelligence for companies

Studies keep coming out that consistently point to the same thing: artificial intelligence, when used well, increases productivity and saves costs for companies.

According to the Nielsen Norman Group, you can expect employee productivity to grow by up to 66%.

A worker specialized in a task or knowledge area who uses AI will be able to complete the same task in much less time, and can therefore dedicate more resources to more complex or creative work instead of repetitive or mechanical functions.

Conclusion

The tools we have explored in this article are just the tip of the iceberg of what AI has to offer in the workplace.

Each of these tools unlocks a new, efficient way to tackle tasks that used to be tedious or time-consuming.

Whether it's generating creative content, running effective meetings or automating workflows, AI is here to stay and make our work life more manageable and productive.

Early adoption of these technologies can not only improve our efficiency but also better position individuals and companies in an increasingly digital world. The key is to explore, adapt and take advantage of these AI tools to cultivate a more innovative and productive work environment.

In short, the benefits offered by AI-based applications to optimize all kinds of digital work in a matter of minutes are many.

And not just to boost digital productivity. In the near future, hyperautomation of many tedious tasks will be the norm in a large number of companies.

We hope to keep growing the tech stack covered in this article with the best AI productivity tools in the coming months.

In the meantime, let us know if we left out any that deserves to be on this list.

Frequently Asked Questions

  • AI can automate repetitive tasks, provide insights through data analysis, and assist with content creation and editing. By exploring the tools mentioned in the article according to your industry, you'll find several ways to bring AI into your work routine.

  • Yes, there are many tools to improve productivity. This selection is a sample of validated utilities, but new alternatives appear every day.

  • Absolutely. AI can take care of time-consuming tasks, provide quick transcriptions, real-time editing suggestions and automate workflows, freeing up your time for strategic work.

  • Most of these tools integrate easily with popular apps such as Slack, Google Docs or Microsoft Office. You can start by trying a tool that fits your current tasks and explore its features and integrations.

  • It depends on your company's needs. We recommend exploring options. Many of them offer free trials so you can better understand how they work.

  • Yes, many of the tools mentioned offer free versions or free trial periods, so you can evaluate their usefulness before committing to a paid subscription.